Data Security

Secure, govern, and recover your organisation’s most important information across hybrid, cloud, and Microsoft 365 environments.

Protect data against loss, ransomware, and corruption
Strengthen compliance with governed, auditable processes
Recover quickly with granular, high‑availability restore
Simplify operations with proactive, managed backup services

Chat to an expert Explore featured case studies

What is data security?

Data Security ensures your organisation’s information is continuously protected, recoverable, and compliant — across on‑premises infrastructure, cloud platforms, and SaaS environments such as Microsoft 365. It safeguards against accidental deletion, cyber threats, system failure, and complex retention requirements, giving you confidence that critical data is always secure and available when you need it.

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Our services and solutions

Data Security

Our capabilities span every aspect of Data Security — from traditional infrastructure protection to cloud‑native backup and Microsoft 365 resilience.

These services reduce operational complexity, protect against modern threats, and deliver faster, more predictable recovery.

Explore our services below.

Microsoft 365 Backup Solutions

Reliable cloud‑native protection for every Microsoft 365 workload.

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Backup Management

Reliable, expert backup protection that keeps your organisation resilient and ready.

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Data Security

Protect, strengthen and simplify your operations.

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Why choose data security services from boxxe?

Strengthening resilience takes more than standard backup tools. Our Data Security services combine enterprise‑grade protection, cloud‑first capability, and expert management to reduce risk, streamline complexity, and support business continuity.

Resilient protection across all environments

Keep your data safe wherever it’s stored — on servers, in storage systems, virtual machines, cloud workloads, or Microsoft 365 services like Exchange, SharePoint, OneDrive, and Teams. A single, consistent approach ensures reliable protection across your entire environment, so your information stays secure and recoverable at all times.

Enhanced defence against ransomware and evolving threats

Immutable storage, encrypted copies, and isolated backups ensure data cannot be tampered with. Cloud‑native technologies like Druva add extra layers of protection for Microsoft 365, closing gaps left by native retention policies and strengthening your security posture.

Simplified operations with proactive managed services

Offload daily management, monitoring, validation, licensing, capacity planning, and troubleshooting. Our team performs health checks, handles retention policies, provides reporting, and ensures every backup runs as expected — freeing IT teams to focus on strategic work.

Stronger compliance, governance, and audit readiness

Retention requirements, legal hold, and regulated audit trails are supported through governed processes, policy alignment, and detailed reporting. Cloud solutions offer built‑in transparency, assurance, and long‑term recoverability to meet your organisation’s obligations.

Faster and more reliable recovery

Recover files, mailboxes, folders, databases, or entire servers quickly. Cloud‑native options for Microsoft 365 remove limitations of the recycle bin and native retention, providing long‑term recoverability and ensuring teams stay productive with minimal disruption

Trusted partnerships that strengthen your data security

We work with industry‑leading vendors to deliver secure, scalable, and compliant data protection solutions across hybrid and cloud environments. These partnerships enable proven technology, integrated governance, and reliable, long‑term resilience.

Featured case studies

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CSOC - Bold Quest 2025

Delivering rapid secure network deployment for International Coalition Exercise

Read the full case study

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Saïd Business School

Improved performance, resilience and security to help this higher education institution stay agile, secure and future-ready.

Read the full case study

FAQs

Our FAQs address the most common questions from IT leaders, transformation managers, and procurement teams looking to strengthen data protection and simplify operations.

How much does Data Security typically cost?

Costs depend on data volume, backup frequency, and whether you choose a fully managed service or Backup‑as‑a‑Service. Predictable pricing models provide clarity, scalability, and no hidden charges, helping you plan confidently as your environment evolves.

How long does implementation take?

Timeline varies based on environment size and complexity. Deployment is streamlined through proven processes, automated configuration, and cloud‑native technologies that simplify setup across on‑prem, hybrid, and Microsoft 365 workloads.

Will this work with our existing infrastructure and Microsoft 365 environment?

Yes. The service supports on‑prem servers, cloud workloads, virtual machines, and Microsoft 365 services such as Exchange, Teams, SharePoint, and OneDrive. It is designed to integrate seamlessly with existing IT architectures.

How secure are the backups?

Backups use encrypted, immutable storage and are isolated from production environments to protect against ransomware, corruption, and accidental deletion. Cloud‑native solutions strengthen this further with additional safeguards and recovery assurance.

What support is available after deployment?

You receive continuous monitoring, proactive health checks, performance insights, reporting, and access to certified engineers. Managed services ensure consistent, reliable protection with minimal operational overhead.

Read what our customers have to say

"SaÏd Business School see boxxe as an extension to their own company. And one of the things we've tried to instill, is that as a managed service partner, we would like boxxe to look after our network, as if it were their own. We trust and empower boxxe to do that and the partnership works really well with that foundation in place."

Mark Bramwell

CIO

SaÏd Business School

“The delivery of the UK MNP for Bold Quest 2025 was executed with professionalism and technical precision. The system federated on schedule, met all security requirements, and operated without issue during live execution. The support provided throughout build and deployment was instrumental to the UK’s successful participation.”

Jack Gillum

Assistant Head, International Experimentation, Integrated Warfare Centre

Cyber & Specialist Operations (CSOC)

Chat to a data security expert

Protect your organisation with secure, compliant, and resilient data protection built for modern hybrid and cloud environments — including Microsoft 365. Our experts help you minimise risk, simplify operations, and recover quickly when it matters most.

Protect data across on‑prem, cloud, and Microsoft 365
Reduce risk with secure, immutable, verified backups
Improve recovery times with granular, fast restore
Strengthen compliance with governed, auditable processes

Get expert support. Chat to us today.

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Back to Cybersecurity

What we use your personal data for	Our reasons
Creating and managing your account with us	To perform our contract with you or to take steps at your request before entering into a contract
Providing products and/or services to you	To perform our contract with you or to take steps at your request before entering into a contract
Conducting checks to identify you and verify your identity or to help prevent and detect fraud against you or us	To comply with our legal and regulatory obligations
Enforcing legal rights or defend or undertake legal proceedings	Depending on the circumstances: — to comply with our legal and regulatory obligations — in other cases, for our legitimate interests, i.e. to protect our business, interests and rights
Customising our website and its content to your particular preferences based on a record of your selected preferences or on your use of our website	Depending on the circumstances: — your consent as gathered e.g., by the separate cookies tool on our website—see ‘Cookies and other tracking technologies’ below — where we are not required to obtain your consent and do not do so, for our legitimate interests, i.e., to be as efficient as we can so we can deliver the best service to you at the best price If you have provided such a consent, you may withdraw it at any time by changing the setting on the cookies tool (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn)
Retaining and evaluating information on your recent visits to our website and how you move around different sections of our website for analytics purposes to understand how people use our website so that we can make it more intuitive or to check our website is working as intended	Depending on the circumstances: — your consent as gathered by the separate cookies tool on our website]—see ‘Cookies and other tracking technologies’ below — where we are not required to obtain your consent and do not do so, for our legitimate interests, i.e., to be as efficient as we can so we can deliver the best service to you at the best price If you have provided such a consent you may withdraw it at any time by clearing your cookie settings and rejecting when you revisit our website (this will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn)
Communications with you not related to marketing, including about changes to our terms or policies or changes to the products AND/OR services or other important notices	Depending on the circumstances: — to comply with our legal and regulatory obligations — in other cases, for our legitimate interests, i.e., to be as efficient as we can so we can deliver the best service to you at the best price
Protecting the security of systems and data used to provide the services	To comply with our legal and regulatory obligations We may also use your personal data to ensure the security of systems and data to a standard that goes beyond our legal obligations, and in those cases our reasons are for our legitimate interests, i.e., to protect systems and data and to prevent and detect criminal activity that could be damaging for you and/or us
Statistical analysis to help us understand our customer base	For our legitimate interests, i.e., to be as efficient as we can so we can deliver the best service to you at the best price
Updating and enhancing customer records	Depending on the circumstances: — to perform our contract with you or to take steps at your request before entering into a contract — to comply with our legal and regulatory obligations — where neither of the above apply, for our legitimate interests, e.g., making sure that we can keep in touch with our customers about existing orders and new products
Disclosures and other activities necessary to comply with legal and regulatory obligations that apply to our business, e.g. to record and demonstrate evidence of your consents where relevant	To comply with our legal and regulatory obligations
Marketing our services to existing and former customers	For our legitimate interests, i.e., to promote our business to existing and former customers. See Marketing below for further information
The audit of our ISO certifications (to the extent not covered by ‘activities necessary to comply with legal and regulatory obligations’ above)	For our legitimate interests, i.e., to maintain our accreditations so we can demonstrate we operate at the highest standards
To share your personal data with members of our group and third parties that will or may take control or ownership of some or all of our business (and professional advisors acting on our or their behalf) in connection with a significant corporate transaction or restructuring, including a merger, acquisition, asset sale, initial public offering or in the event of our insolvency. In such cases information will be anonymised where possible and only shared where necessary	Depending on the circumstances: — to comply with our legal and regulatory obligations — in other cases, for our legitimate interests, i.e., to protect, realise or grow the value in our business and assets

Recipient	Processing operation (use) by recipient	Relevant categories of personal data transferred to recipient
Google	We use Google Analytics (GA4) cookies to collect data about the visitors to the site which includes the number of visitors, session duration, pages visited during the session etc. and whether visitors return. Google Analytics will assign a unique “ID” to a user of the boxxe website at the point they register an account with us for the purpose of tracking their activity on the boxxe website. This information is anonymous and cannot be used to identify you personally unless you end up becoming a boxxe customer. Google Analytics cannot use the ID to work out who you are.	Device’s IP address (processed during your session and stored in a de-identified form) geographic location (country only), and the preferred language used to display our website. Google Analytics stores this information on our behalf in a pseudonymized user profile.
Hotjar Ltd	We use Hotjar in order to better understand our users’ needs and to optimize this service and experience. Hotjar is a technology service that helps us better understand our users’ experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behaviour and their devices. Hotjar is contractually forbidden to sell any of the data collected on our behalf.	This includes a device's IP address (processed during your session and stored in a de-identified form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), and the preferred language used to display our website. Hotjar stores this information on our behalf in a pseudonymized user profile.
Dotdigital	Dotdigital is a SaaS cross-channel marketing automation platform and services provider that helps brands devise successful, personalized marketing campaigns across multiple channels (e.g. email). Paired with its Microsoft Dynamics 365 CRM integration, boxxe is able to deliver tailored marketing to its customers.	Contact data (such as email address, contact number, name or other contact details), marketing preferences, IP address and usage information (including online navigation data, location data and browser data).
Darktrace	Darktrace’s Security Platform enhances boxxe’s cybersecurity position by providing endpoint protection, cloud security, and email security. Darktrace uses AI-driven tools to detect and respond to potential threats, such as malware, phishing attacks, and insider threats, by continuously monitoring network traffic, user behaviour, and cloud-based resources. It aims to prevent data breaches and minimize cyber risks by identifying and mitigating security threats in real-time.	Contact data (name, email address, user name), devide identifiers (e.g. IP address) and/or mobile identifiers, location data to nearest city, usage information (including tracking or browsing behavior).
Greenhouse	Greenhouse ATS is a cloud-based software that helps companies manage their recruitment processes. It organizes and tracks job applications, resumes, and candidate information. Greenhouse ATS collects applications and stores data about the applicants, such as which source they came from, which role they applied to and where they are in the application process. Greenhouse ATS features applicant tracking, background screening, interview scheduling, and onboarding.	Contact details (name, email address, home address, telephone number) and any special accommodations needed if successful for interview and employment.

Recipient country	Recipient	Processing operation (use) by recipient	Lawful safeguard
Ireland	Hotjar	Hotjar uses cookies and other technologies to collect data on our users’ behaviour and their devices. This includes a device's IP address (processed during your session and stored in a de-identified form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), and the preferred language used to display our website. Hotjar stores this information on our behalf in a pseudonymized user profile.	Adequacy regulation further to paragraph 5(1)(a) of Part 3 of Schedule 21 to the Data Protection Act 2018 https://www.hotjar.com/legal/support/dpa/
USA	Stripe Inc	In order to facilitate online payments through boxxe’s ecommerce portal, where applicable, Stripe may Process Payment Account Details, bank account details, billing/shipping address, name, date/time/amount of transaction, device ID, email address, IP address/location, order ID, payment card details, tax ID/status, unique customer identifier, identity information including government issued documents (e.g., national IDs, driver’s licenses and passports).	UK Data Transfer Addendum https://stripe.com/gb/legal/dpa
EEA	Dotdigital	Boxxe will provide certain information about its customers to Dotdigital in order for it to be able to provide automated marketing services that are tailored to its specific customer interests.	Adequacy regulation further to paragraph 5(1)(a) of Part 3 of Schedule 21 to the Data Protection Act 2018. https://dotdigital.com/terms/data-processing-agreement/
Ireland/EEA/USA	Greenhouse	Data will primarily be stored at rest in Greenhouse’s Silos - EU-Central-1 (Frankfurt) and EU-West-1 (Ireland) for disaster recovery. Data will only be transferred to and from Greenhouse servers in the EU and the US for essential business activities, including technical support, sub-processor services, and others as outlined in the Greenhouse DPA (data processing agreement).	Legal – Data processing addendum \| Greenhouse

Access to a copy of your personal data	The right to be provided with a copy of your personal data
Correction (also known as rectification)	The right to require us to correct any mistakes in your personal data
Erasure (also known as the right to be forgotten)	The right to require us to delete your personal data—in certain situations
Restriction of use	The right to require us to restrict use of your personal data in certain circumstances, e.g. if you contest the accuracy of the data
Data portability	The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party—in certain situations
To object to use	The right to object: at any time to your personal data being used for direct marketing (including profiling in certain other situations to our continued use of your personal data, e.g. where we use your personal data for our legitimate interests unless there are compelling legitimate grounds for the processing to continue or the processing is required for the establishment, exercise or defence of legal claims
Not to be subject to decisions without human involvement	The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you We do not make any such decisions based on data collected by our website
The right to withdraw consents	If you have provided us with a consent to use your personal data you have a right to withdraw that consent easily at any time You may withdraw consents by emailing ecommerce@boxxe.com. Withdrawing a consent will not affect the lawfulness of our use of your personal data in reliance on that consent before it was withdrawn

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Data Security

What is data security?

Our services and solutions

Data Security

Microsoft 365 Backup Solutions

Backup Management

Data Security

Why choose data security services from boxxe?

Resilient protection across all environments

Enhanced defence against ransomware and evolving threats

Simplified operations with proactive managed services

Stronger compliance, governance, and audit readiness

Faster and more reliable recovery

Trusted partnerships that strengthen your data security

Featured case studies

CSOC - Bold Quest 2025

Saïd Business School

FAQs

How much does Data Security typically cost?

How long does implementation take?

Will this work with our existing infrastructure and Microsoft 365 environment?

How secure are the backups?

What support is available after deployment?

Read what our customers have to say

Chat to a data security expert

Related resources

Digital Preservation

Beware the gap in your backups that many organisations fail to address

Know Your Network - The Power of Data

Assure

Chat to an expert